✅ Available for: Admins
In the Teams > Analysis Filters tab, this is where you will be able to create or activate new fields that will be used to contact your employees and group them to analyze the survey results according to different criteria (country, department, profession, etc.).
|ℹ️ Once you have defined your filters, you will need to complete these fields using the update method of your choice, while respecting the filling standards.|
In this article :
- Contact information
- Analysis filters
This mandatory information is mainly used to contact your employees - it is therefore not accessible in the analysis filters.
The purpose of this information is described below.
- First and last names are used to contact your employees and allow you to easily find their records if necessary.
- Language allows us to know in which language we should send the surveys to the employee.
- Active employee (yes/no) determines whether the employee can be invited to participate in the surveys or not (it is recommended to set an employee as inactive if they are on leave).
- Communication means:
Here, the information should be unique to each coworker as it distinguishes users from each other, and gives them access to their personal participation space.
- Email address or Personnel number (required) - either enter an email address to contact a coworker by email or a personnel number to give an employee without a work email address access to the surveys.
- Phone number (optional) allows you to send surveys by SMS. If you choose this option, fill in the phone number field for the employees concerned and ask your Account Manager to activate the SMS solution.
Defining analysis filters to group your employees is of crucial importance to:
- analyze your survey results from different angles,
- configure the recipients of your campaigns,
- and assigning access to specific areas.
In order to respect the personal data of your employees, it is important to follow some rules of use.
1. Add only the necessary filters
Make sure you only define filters that are useful for your analysis or for your recipient list configurations. It is not necessary to fill in all the information about your employees.
2. Avoid sensitive filters
Make sure not to add any sensitive filters.
All sensitive information is prohibited: ethnic origin, conviction data, political affiliations or religious opinions, sexual preferences, etc. should not be included in your coworkers' database.
3. Delete unused filters
Remember to delete filters that are no longer used in your analyses.
Supermood analysis filters
Because these analysis filters are used by most of our clients, they allow us to offer you benchmarks.
If you use these filters, you will be able to request (from your Account Manager) a comparative study of your results in relation to the averages obtained in your sector of activity, or by companies of the same size as yours.
- Date filters:
Start Date and Date of birth filters allow you to calculate seniority (0-1 year, 2-5 years, etc.) within the company and age range (20-30 years, 40-50 years, etc.) respectively.
- The Rights Role field:
This field is not an analysis filter. It is essentially used to provide access to results viewers via an import if you have opted for the automatic adding mode.
Custom analysis filters
Do you need to add more specific filters to better fit your context or flowchart? Here you have the possibility to add filters in Text format or Yes/No format.
💡 Tip: use the Yes/No format if you only have one or two values to fill in this filter.
Here are some examples of filters you could add:
- Type of contract: Permanent, Fixed-term, Internship, Part-time...
- Department: Administration, Marketing, Sales...
- Location: Paris, London...
- Job title: Technician, Administrative employee, Sales manager...
|ℹ️ Do not forget to complete the translations to activate your filters.|
The most important thing is to be able to reconstruct your organization chart from the filters you define. This will allow you to give managers access to specific perimeters.
Have you activated all your analysis filters? All you need to do now is to add your co-workers by filling in the fields you have defined here. Check out our article on the standards to be respected when filling them in.
If you have any questions, don't hesitate to contact the support team at firstname.lastname@example.org!